St. George Volunteer Firefighters & Ambulance Association (SGVFFAA) is required by law to maintain the privacy of certain confidential health care information, known as Protected Health Information (PHI), and to provide you with a notice of our legal duties and privacy practices with respect to your PHI.
SGVFFAA is also required to abide by the terms of the version of this Notice currently in effect.
Uses and disclosures of your PHI.
St. George Volunteer Firefighters & Ambulance Association may use your PHI for the purposes of treatment, payment, and health care operations, in most cases without your written permission.
Examples of our use of your PHI:
For treatment: This includes such things as obtaining verbal and written information about your medical condition and treatment from you as well as from others, such as doctors and nurses who give orders to allow us to provide treatment to you. We may give your PHI to other health care providers involved in your treatment, and may transfer your PHI via radio or telephone to the hospital or dispatch center.
For payment: This includes any activities we must undertake in order to get reimbursed for the services we provide to you, including such things as submitting bills to insurance companies, making medical necessity determinations and collecting.
For health care operations: This includes quality assurance activities, licensing, and training programs to ensure that our personnel meet our standard of care and follow established policies and procedures, as well as certain other management functions.
Use and disclosure of your PHI without your authorization.
St. George Volunteer Firefighters & Ambulance Association is permitted to use and/or disclose your PHI without your written authorization, or opportunity to object, in certain situations, and unless prohibited by a more stringent state law, including:
· For the treatment, payment, or health care operations activities of another health care provider who treats you;
· For health care and legal compliance activities;
· To a family member, relative, or close personal friend or other individual involved in your care if we obtain your verbal agreement to do so or if we give you an opportunity to object to such a disclosure and you do not raise an objection, and in certain other circumstances where we are unable to obtain your agreement and believe the disclosure is in your best interest;
· To a public health authority in certain situations as required by law;
· In response to a subpoena or other legal process;
· To avert a serious threat to the health and safety of a person or the public at large;
· We may also use or disclose health information about you in a way that does not personally identify you or reveal who you are;
· For workers’ compensation purposes, and in compliance with workers’ compensation laws;
· If you are an organ donor, we may release your PHI to organizations that handle organ procurement or organ, eye or tissue transplantation or to an organ donation bank, as necessary to facilitate organ donation and transplantation;
· To coroners, medical examiners, and funeral directors for identifying a deceased person, determining cause of death, or carrying on their duties as authorized by law.
Any other use or disclosure of your PHI, other than those listed above will only be made with your written authorization. You may revoke your authorization at any time, in writing, except to the extent that we have already used or disclosed medical information in reliance on that authorization.
As a patient you have a number of rights with respect to your PHI, including:
The right to access, copy or inspect your PHI: This means you may inspect and copy most of the medical information about you that we maintain. We will normally provide you with access to this information within 30 days of your request. We may also charge you a reasonable fee to copy any medical information that you have the right to access. In limited circumstances, we may deny you access to your medical information, and you may appeal certain types of denials. We have available forms to request access to your PHI and we will provide a written response if we deny you access and let you know your appeal rights.
You also have the right to receive confidential communications of your PHI. If you wish to inspect and copy your medical information, you should contact our Privacy Officer.
The right to amend your PHI: You have the right to ask us to amend written medical information that we may have about you. We will generally amend your information within 60 days of your request and will notify you when we have amended the information. We are permitted by law to deny your request to amend your medical information only in certain circumstances, such as when we believe the information you have asked us to amend is correct. If you wish to request that we amend the medical information that we have about you, you should contact our Privacy
The right to request an accounting: You may request an accounting from us of certain disclosures of your medical information that we have made in the six years prior to the date of your request. We are not required to give you an accounting of information we have used or disclosed for purposes of treatment, payment or health care operations, or when we share your health information with our business associates, such as a medical facility
from/to which we have transported you. We are also not required to give you an accounting of our uses of protected health information for which you have already given us written authorization. If you wish to request an accounting, contact our Privacy Officer.
The right to request that we restrict the uses and disclosures of your PHI: You have the right to request that we restrict how we use and disclose medical information that we have about you. SGVFAA is not required to agree to any restrictions you request, but any restrictions agreed to by us in writing are binding on SGVFAA.
Internet, electronic mail, and the right to obtain copy of paper Notice on request: If we maintain a web site, we will prominently post a copy of this Notice on our web site. If you allow us, we will forward you this Notice by electronic mail instead of on paper and you may always request a paper copy of the Notice.
Revisions to the Notice: SGVFAA reserves the right to change the terms of this Notice at any time, and the changes will be effective immediately and will apply to all PHI that we maintain. Any material changes to the Notice will be promptly posted in our facilities and posted to our web site, if we maintain one. You can get a copy of the latest version of this Notice by contacting our Privacy Officer.
Your legal rights and complaints: You also have the right to complain to us, or to the Secretary of the United States Department of Health and Human Services if you believe your privacy rights have been violated. You will not be retaliated against in any way for filing a complaint with us or to the government. Should you have any questions, comments or complaints you may direct all inquiries to our Privacy Officer.
Privacy Officer Contact Information:
Privacy Officer: Amy Dyer-Kelley
St. George Volunteer Firefighters & Ambulance Association, 3 School Street, P. O. Box 249, Tenants Harbor,
Telephone: (207) 372-6122 ~ Fax: (207) 372-8594